Proposal automation
Proposal automation that drafts the bid for youand leaves strategy to your team.
We build proposal automation for government contractors and B2B teams: it reads the RFP, builds the compliance matrix, pulls past performance and formats the draft to spec. Your team keeps strategy.
30 minutes. You leave knowing which 3 processes to automate first and what they cost you today.
Example based on our government contracting case
Trusted by companies worldwide
Trusted by companies worldwide: Braffess, Casa Sors, HollaBoo, Laoom, Guardian Development Group
Results
From 60 hours to under one per proposal.
We start with the step that eats the most hours, then measure what changes.
Government contracting
Proposals cut from 60 hours to under one.
A federal contractor bidding on $10M+ contracts could only submit 3–4 proposals a quarter, because each one took about 60 hours to assemble by hand. We built an AI workflow that pulls past performance, checks compliance and formats to spec, so the team now submits 12+ a quarter.
<1 hper proposal, down from ~603xproposal capacity+23%win rate
The problem
Every response is built from zero.
33 hrs
is the average time teams spend completing one RFP.
~80%
of teams used generative AI in 2025, up 10 points in a year.
Winning work depends on how many compliant bids you can submit. Most teams are capped by writing hours, not by opportunities.
- Manual proposal work: Someone reads the whole solicitation to find what must be answered.With proposal automation: Instructions and evaluation criteria become a compliance matrix on arrival.
- Manual proposal work: Past performance is hunted down in old proposals and reworded.With proposal automation: Relevant past performance is pulled from your own library and drafted to fit.
- Manual proposal work: Drafts start from a blank page or a copied old bid.With proposal automation: Sections are drafted from your approved content, ready to edit.
- Manual proposal work: Formatting to the solicitation's rules eats the last night.With proposal automation: The document is formatted to spec before it reaches review.
Fewer hours per bid means more bids per quarter.
What we automate
What the system does on each solicitation.
Reads the RFP
Pulls the instructions and the evaluation factors into a structured list.
Builds the matrix
Maps each requirement to the section that must answer it.
Finds past performance
Matches your past projects to what the solicitation asks for.
Drafts the sections
Writes first drafts only from your approved content.
Checks and formats
Compares the draft to the requirements and formats to spec.
Is it time?
Signs it's time to automate proposals.
Signals you need this
- Your team passes on bids because nobody has time to write them
- Each response is rebuilt by copying from old proposals
- Compliance checks depend on one person who knows the rules
- Formatting to spec happens the night before the deadline
When not to invest yet
- You submit only a handful of proposals a year
- Your proposals are short quotes, not full RFP responses
- You have no past proposals or approved content to build from
What you get
From the first RFP to a live workflow.
- A map of your proposal process, with the hours and dollars each step costs you
- A fixed-price proposal with exact scope and timeline, before anything starts
- An AI RFP workflow that builds the compliance matrix from the instructions and evaluation criteria
- Past performance and approved content pulled from your own library
- Automated RFP response drafts your team edits instead of writing from scratch
- Formatting to the solicitation's rules, tested end to end before launch
- Everything we build is yours: code, accounts, prompts and data
How it works
The Payback Loop. Five steps. Each build pays for the next.
We don't start with the AI. We start with the money.
Consulting
We find the manual work in your company and how many hours each task eats every week.
Process mapConsulting
We put a dollar figure on each process and rank them by payback. You see what to automate first, and what to leave alone.
AI roadmap, ranked by paybackImplementation
We build the first system on the tools you already use. Nothing new for your team to learn.
A working systemImplementation
We test it end to end before launch. It doesn't go live until it works without errors.
Tested, system liveSupport
The first build pays back fastest, so its savings fund the next one. Back to the map, and we keep every system running.
Monthly support (optional)
↺ Back to Map
Consultancies stop at the roadmap. Freelancers build without one. The loop only works when one team runs all five. You approve, we execute: about an hour a week from you.
FAQ
Questions about proposal automation.
- Proposal automation is software that does the repeatable work of a bid: reading the RFP, building the compliance matrix, pulling past performance, drafting and formatting. Your team keeps strategy and final review.
- An AI RFP workflow reads each solicitation, maps its requirements into a compliance matrix, pulls matching past performance and drafts each section in the required format. Proposal managers then edit, decide and sign off.
- An AI proposal draft still needs a person to review it. Models can state things that are untrue, which can make a bid non-compliant. The workflow drafts from your approved content, and your team signs off.
- The workflow reads the solicitation's instructions and evaluation criteria and maps each requirement to a section. Agencies evaluate proposals solely on the factors stated in the solicitation, so the matrix follows them.
- Yes. The workflow pulls relevant past performance and approved content from your own library. Past performance carries weight in source selection, so relevance matters more than volume.
- In our government contracting case, a proposal went from about 60 hours to under one. The team now submits 12+ proposals a quarter instead of 3–4, with a 23% higher win rate.
- Your team keeps its tools and files. We build on what you already use, so proposal managers work in familiar documents while the workflow does the reading, mapping and formatting.
- Yes. Automated sales proposals follow the same approach: the workflow pulls your approved content and past work, drafts the response and formats it your way. The free 30-minute AI diagnosis shows where it fits.
Final step
Pick a time. Let's talk.
You leave knowing which processes to automate first and what each one costs you today, whether we work together or not.
You can keep paying for manual work, or find out this week exactly what it costs you.
What happens on the call
Before
You answer 3 quick questions when you book, so we come prepared.
On the call
We find the manual work that costs you most and put a number on it, live.
Decide
An honest read on whether we're the right fit. If we're not, you'll hear it on the call.
Once you book, we look at your site and tools before the call, so the 30 minutes go to your numbers, not introductions.
Prefer to write first? Email us directly: contact@nexumautomations.com