Manufacturing automation
Manufacturing automation for the office, not the floorQuotes, orders and purchasing, handled.
We build manufacturing automation for office and back-office work: quotes, order entry, purchase orders, reporting and paperwork. It runs on your ERP and current tools. No robots, no PLCs.
30 minutes. You leave knowing which 3 processes to automate first and what they cost you today.
Illustrative example
Trusted by companies worldwide
Trusted by companies worldwide: Braffess, Casa Sors, HollaBoo, Laoom, Guardian Development Group
Results
Hours back from paperwork, not machines.
Two cases from document-heavy work that look a lot like a manufacturer's back office.
Government contracting
Proposals cut from 60 hours to under one.
A federal contractor bidding on $10M+ contracts could only submit 3–4 proposals a quarter, because each one took about 60 hours to assemble by hand. We built an AI workflow that pulls past performance, checks compliance and formats to spec, so the team now submits 12+ a quarter.
<1 hper proposal, down from ~603xproposal capacity+23%win rateLegal services
Manual invoice entry eliminated.
A boutique law firm's paralegals spent a quarter of their time retyping invoices, so billing ran late. We built an AI assistant that reads every invoice, matches it to the right case in Clio and syncs it to QuickBooks.
40+hours back every month99.8%data accuracy50%faster billing cycle
The problem
The office slows down the shop.
75%
of manufacturers using AI reported reduced costs and improved operational efficiency.
~50%
reported improved operational visibility and responsiveness.
Orders, quotes and purchase orders still move by email and re-keying. Good people spend their day copying data between systems.
- Manual back office: Someone reads each RFQ and retypes the specs into a quote sheet.With manufacturing automation: The RFQ is read, matched to your item records and drafted into a quote for review.
- Manual back office: Customer purchase orders are keyed into the ERP by hand, line by line.With manufacturing automation: Orders are read from email or EDI and entered into the ERP, with exceptions flagged.
- Manual back office: Buyers chase suppliers by email for confirmations and late shipments.With manufacturing automation: Follow-ups go out on schedule and replies update the purchase order record.
- Manual back office: Production and inventory reports are assembled in spreadsheets each week.With manufacturing automation: Reports are built from your system data and sent to the people who need them.
Less re-keying means more time for real work.
What we automate
Back-office work we automate for manufacturers.
Quotes and RFQs
Reads the request, matches parts and drafts the quote for your estimator.
Order entry
Reads customer POs from email and enters them into your ERP.
EDI documents
Handles purchase orders, ship notices and invoices in standard EDI formats.
Supplier follow-up
Chases confirmations and late shipments, and updates purchase orders.
Production reporting
Builds daily and weekly reports from production and inventory data.
Inventory alerts
Flags low stock and reorder needs for buyers to act on.
Quality paperwork
Collects certificates and inspection records and files them against the order.
Customer service
Answers order status and delivery questions from your system data.
We build on the tools you already use, such as
- ERP and MRP systems
- Email and shared inboxes
- EDI platforms
- Spreadsheets and BI reports
- CRM
- Accounting software
- Document storage
Is it time?
Signs your back office needs automation.
Signals you need this
- Quotes go out late because estimating is the bottleneck
- Staff re-key customer orders into the ERP every day
- Buyers spend hours chasing suppliers by email
- Reports are rebuilt by hand every week
- Order status calls interrupt your sales and planning team
When not to invest yet
- Your main problem is on the production line, not in the office
- You process only a few orders a week
- You want machine control or robotics, which is a different project
What you get
From the first quote to a live system.
- A map of your office processes, with the hours and dollars each one costs you
- A roadmap ranked by payback, so you know what to automate first and what to skip
- AI agents built into your ERP, inbox and the tools you already use
- Every system tested end to end before launch, so nothing goes live until it works
- Your team trained, with documentation they will actually use
- Everything we build is yours: code, accounts, prompts and data
- A fixed-price proposal with exact scope and timeline, before anything starts
How it works
The Payback Loop. Five steps. Each build pays for the next.
We don't start with the AI. We start with the money.
Consulting
We find the manual work in your company and how many hours each task eats every week.
Process mapConsulting
We put a dollar figure on each process and rank them by payback. You see what to automate first, and what to leave alone.
AI roadmap, ranked by paybackImplementation
We build the first system on the tools you already use. Nothing new for your team to learn.
A working systemImplementation
We test it end to end before launch. It doesn't go live until it works without errors.
Tested, system liveSupport
The first build pays back fastest, so its savings fund the next one. Back to the map, and we keep every system running.
Monthly support (optional)
↺ Back to Map
Consultancies stop at the roadmap. Freelancers build without one. The loop only works when one team runs all five. You approve, we execute: about an hour a week from you.
FAQ
Questions about manufacturing automation.
- No. This page covers office and back-office work: quotes, order entry, purchasing, reporting and customer service. We do not program PLCs or install robots. We build on your ERP and current tools.
- Process automation in manufacturing, for the office, means software does the repeatable paperwork around production: reading RFQs, entering orders, following up with suppliers and building reports. Your people handle exceptions, pricing and customers.
- Usually the ones tied to documents and email: quotes, order entry and supplier follow-up. We map your processes, put hours and dollars on each, and rank them by payback before building the first system.
- No. We build on the software you already use. Data quality can be a hurdle when legacy systems were not built for AI, so we check your data during the roadmap before anything is built.
- Yes. Standard EDI transaction sets such as the 850 purchase order, 856 ship notice and 810 invoice can be read and entered into your systems, with exceptions sent to a person.
- Your first system is usually live in 14 to 21 days. A full system takes 6 to 8 weeks. The roadmap takes 1 to 2 weeks, and you get a fixed-price proposal before anything starts.
- No. We build, connect and maintain it. Your side needs about an hour a week to approve and give feedback. Optional monthly support keeps it running and adds the next process.
- Our published cases are in government contracting, legal and other document-heavy work. The back-office problems match: documents in, data re-keyed, decisions delayed. The free 30-minute AI diagnosis shows where it fits.
Final step
Pick a time. Let's talk.
You leave knowing which processes to automate first and what each one costs you today, whether we work together or not.
You can keep paying for manual work, or find out this week exactly what it costs you.
What happens on the call
Before
You answer 3 quick questions when you book, so we come prepared.
On the call
We find the manual work that costs you most and put a number on it, live.
Decide
An honest read on whether we're the right fit. If we're not, you'll hear it on the call.
Once you book, we look at your site and tools before the call, so the 30 minutes go to your numbers, not introductions.
Prefer to write first? Email us directly: contact@nexumautomations.com