AI for law firms
An AI legal assistant built on your firm's own systems
We build an AI legal assistant for small and mid-size firms: it reads invoices, updates matters, drafts routine documents for review and chases follow-ups. It works inside the tools you already use.
30 minutes. You leave knowing which 3 processes to automate first and what they cost you today.
Example based on our legal services case
Trusted by companies worldwide
Trusted by companies worldwide: Braffess, Casa Sors, HollaBoo, Laoom, Guardian Development Group
Results
Billing admin handled, accuracy up.
We start with the admin step that costs the most hours, then measure what changes.
Legal services
Manual invoice entry eliminated.
A boutique law firm's paralegals spent a quarter of their time retyping invoices, so billing ran late. We built an AI assistant that reads every invoice, matches it to the right case in Clio and syncs it to QuickBooks.
40+hours back every month99.8%data accuracy50%faster billing cycle
The problem
Lawyers lose hours to admin work.
30%
of responding lawyers use AI, in the ABA's 2024 legal technology survey.
3 in 4
of those surveyed cite AI hallucinations as the reason they hesitate to use it.
AI for small law firms starts with admin, not law. Legal process automation cuts billable time lost to data entry, matter updates and follow-ups: the use of AI in law that pays off first.
- Without the assistant: Staff type invoice data by hand into the case system and the accounting tool.With an AI legal assistant: Every invoice is read, matched to its matter and synced to accounting.
- Without the assistant: New client details are retyped from emails and forms into several systems.With an AI legal assistant: Intake details land in the matter record without retyping.
- Without the assistant: Clients ask for updates and wait until someone has time to answer.With an AI legal assistant: Routine matter updates and follow-ups go out on a schedule your team approves.
- Without the assistant: First drafts of routine documents start from a blank page or an old file.With an AI legal assistant: Drafts start from your own templates and wait for a lawyer's review.
Admin goes to the assistant. Judgment stays with you.
Our data
What AI answers when buyers ask
We asked ChatGPT, Gemini and Perplexity 10 buyer questions about AI for law firms. They named 116 companies, and 84% appeared in only one of the three.
| Criterion | ChatGPT | Gemini | Perplexity |
|---|---|---|---|
| Companies named | 39 | 52 | 55 |
| Sites cited most | clio.com (4 of 10) | lumay.ai (5 of 10) | clio.com (3 of 10) |
Nexum measurement, October 20, 2026, via DataForSEO: 10 buyer questions to each AI, US English, 30 answers in total. 11 companies appeared in all three. Google showed an AI Overview for 7 of the 10 questions.
What we automate
Law firm automation, task by task.
Invoice entry
Reads each invoice, matches it to the matter and syncs it to accounting.
Client intake
Captures new client details and creates the matter record.
Matter updates
Keeps the file current as emails and documents arrive.
Drafting support
Prepares first drafts from your templates for lawyer review.
Deadline reminders
Surfaces upcoming dates from the matter file for your team.
Client follow-ups
Sends routine status messages your team has approved.
Billing prep
Gathers entries and flags gaps before invoices go out.
We build on the tools you already use, such as
- Practice-management software
- Accounting software
- Email and calendar
- Document storage
- Phone and messaging
- E-signature tools
Is it time?
Signs your firm is ready for automation.
Signals you need this
- Paralegals spend hours on data entry instead of client work
- Invoices are keyed into two systems by hand
- Clients chase you for routine status updates
- Billing runs late because entries are incomplete
When not to invest yet
- You expect a working system in the first days after signing
- Cost is what counts: you want the lowest quote, not the build that pays back
- You want an audit of your processes, not a working automated system
- At this stage, you cannot give your team access to your practice tools or approve each step
What you get
From the first process to a live assistant.
- Your firm's repetitive processes mapped, with the hours and dollars each one costs you
- Priority order for your automations, ranked by the hours they return to billable work
- Scope, price and timeline set before the first workflow is built for your firm
- Legal workflow automation built into your practice-management, email and accounting tools
- Every output that touches a client goes through a lawyer before it leaves your firm
- End-to-end testing before the system touches any live matter, with training materials your paralegals will use
- Your firm owns every workflow, prompt and record we build from the first day
How it works
The Payback Loop. Five steps. Each build pays for the next.
We don't start with the AI. We start with the money.
Consulting
First, we find the manual work in your company and how many hours each task eats every week.
Process mapConsulting
Each process gets a dollar figure and a rank by payback. You see what to automate first, and what to leave alone.
AI roadmap, ranked by paybackImplementation
We build the first system on the tools you already use. Nothing new for your team to learn.
A working systemImplementation
Every system is tested end to end before launch. It doesn't go live until it works without errors.
Tested, system liveSupport
The first build pays back fastest, so its savings fund the next one. Back to the map, and we keep every system running.
Monthly support (optional)
↺ Back to Map
Consultancies stop at the roadmap. Freelancers build without one. The loop only works when one team runs all five. You approve each step; we do the work.
FAQ
Questions about AI for lawyers and law firms.
- An AI legal assistant takes admin work off a firm's staff: reading invoices, updating matters, drafting from templates and sending routine follow-ups. An AI receptionist can handle inbound calls, and a legal AI chatbot can answer intake questions on your site. Ours is built on your own systems, and lawyers review anything that matters.
- The assistant reads each invoice and matches it to the right matter, captures intake details, keeps files current and prepares first drafts from your templates. Intelligent document processing handles the reading, matching and filing. In our legal services case, invoice entry stopped being manual. See legal document automation.
- No. The assistant handles repeatable admin so your paralegals spend time on work that needs judgment. Here, generative AI for law firms takes on admin tasks, while legal judgment stays with your people. They review its output and decide what goes out. AI intake for law firms works the same way.
- Yes, and use is growing. In the ABA's 2024 Legal Technology Survey, 30% of responding lawyers were using AI, and three-quarters cited AI hallucinations as the reason for hesitating. Our guide to AI in legal covers what an AI-powered law firm looks like today.
- The system runs on your firm's own tools and accounts, so client data stays in your environment. The California State Bar notes a lawyer must not input confidential client information into AI that may present material risks to confidentiality, absent informed consent. Read will AI replace lawyers.
- Generative AI legal tools can produce plausible but inaccurate output. That is why the assistant works from your own records and templates, and a lawyer reviews anything that matters. A lawyer remains fully responsible for AI-assisted work product. Support staff roles are covered in will AI replace paralegals.
- In our legal services case, a boutique firm got 40+ hours back every month, 99.8% data accuracy and a 50% faster billing cycle. AI for personal injury lawyers, family law or any practice area follows the same pattern. Your processes set what changes, and the free diagnosis puts a number on them.
- AI attorneys and other legal professionals can hand routine admin to an automated system: invoice entry, intake, drafting from templates and follow-up. Judgment, advice and court work stay with the lawyer. The BLS projects little or no change in paralegal employment from 2025 to 2035.
- Legal AI agents handle drafting, intake and document review under attorney supervision. A lawyer still approves anything that goes to a client or a court.
Final step
Pick a time. Let's talk.
You leave knowing which processes to automate first and what each one costs you today, whether we work together or not.
You can keep paying for manual work, or find out this week exactly what it costs you.
What happens on the call
Before
You answer 3 quick questions when you book, so we come prepared.
On the call
We find the manual work that costs you most and put a number on it, live.
Decide
An honest read on whether we're the right fit. If we're not, you'll hear it on the call.
Once you book, we look at your site and tools before the call, so the 30 minutes go to your numbers, not introductions.
Prefer to write first? Email us directly: contact@nexumautomations.com